Public Participation

The Board of Education welcomes and encourages public participation at Beavercreek City School Board Meetings. 

The Board recognizes the value to school governance of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters of community interest. 

To permit the fair and orderly expression of such comment, the Board shall provide a period for public participation at those public meetings of the Board, its committees, and subcommittees, during which action may be taken and publish rules to govern such participation in Board meetings.

The presiding officer shall be guided by the following rules:

A.     Public participation shall be permitted before the Board takes official action.                                              Public participation shall be permitted following the "Superintendent's Special Guests"                    portion of the agenda. 

B.     All persons wishing to participate in a public Board, committee, or subcommittee meeting              shall register their intent, in writing, at the request of the presiding officer and include:

                       1.  name and address of the participant; 

                       2.  group affiliations, if and when appropriate; and 

                       3.  topic to be addressed. 

C.  Each statement made by a participant shall be limited to three (3) minutes duration.

D.  No participant may speak more than once on the same topic. No participant may yield                       his/her turn to someone else.  

E.  All statements shall be directed to the presiding officer; no person may address or question         Board members individually; no person should expect Board response or dialogue. 

F.  A maximum of thirty (30) minutes shall be allotted for public participation. The Board                          President may waive this limit with the concurrence of the majority of the Board.  

G.  Audio recordings are permitted. The person operating the recorder should contact the                     Superintendent prior to the Board meeting and must agree to the placement of the                               equipment and to abide by the following conditions

No obstructions are created between the Board and the audience. 

  • No interviews are conducted in the meeting room while the Board is in session.
  • No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session and not disrupt the meeting.

                   1.  prohibit public comments that are frivolous, repetitive, and/or harassing; 

                   2.  Interrupt, warn, or terminate a participant's statement when the statement is too                                      lengthy, 

                   3.  Limit public participation on any issue or manner to an announced total period                                        of time. 

                   4.  request an individual to leave the meeting when that person does not observe                                          reasonable decorum or is disruptive to the conduct of the meeting; 

                   5.  request the assistance of law enforcement officers in the removal of a disorderly                                   person when that person's conduct interferes with the orderly progress of the                                         meeting; 

                   6.  call for an adjournment to another time when the lack of public decorum so                                                 interferes with the orderly conduct of the meeting as to warrant such action.

To review the full Public Participation at Board Meetings policy, visit